License terms, privacy, renewals, and warranties.

Personal-use license

Windows desktop: Desktop monthly, annual, and lifetime licenses are sold and administered through Freemius, a third-party merchant of record. Freemius processes payment and collects and remits applicable sales or value-added taxes. The desktop license is tied to the purchaser's email address and an authorized PC and is valid on only the number of devices allowed by the purchased license.

Android mobile: Ordinary personal Android licenses will be purchased and administered through Google Play. Certain partner, limited-term, commercial, or other specially issued Android licenses may instead be delivered and administered through Freemius. The applicable checkout or license notice will identify the provider and license term.

Personal licenses are for individual, non-commercial use. Any professional or employee use, use by a not-for-profit or educational institution, or other organizational or commercial use requires a separate commercial license.

Internet access, validation, and privacy

A near-constant internet connection is required while using the free evaluation license. Paid licenses require periodic internet access for automatic revalidation. If the application cannot revalidate for longer than the applicable grace period, it may return to an unlicensed state until internet access is restored.

Photo processing is performed locally on the device. Easy Photo Caption does not upload photos or their metadata merely because the application is used. License purchase and validation necessarily transmit the information required to process and verify the license. The license is not tied to the content of your photos, captions, narratives, or other private photo data.

Third-party online services

If you choose to use online mapping tools, AI agents, or other third-party services, the data needed for that feature is sent to the selected third party under that provider's terms and privacy policy. For Google Maps Location, search text, GPS coordinates, and selected map locations are transmitted to Google Maps; the photo itself is not transmitted by Easy Photo Caption.

Google Maps Location allowance

Google Maps Location is an optional, separately purchased subscription for the Windows desktop application. Maps Standard includes 25 lookups and Maps Plus includes 100 lookups during each UTC calendar month. Opening an authenticated map window consumes one lookup even if the window is closed without using its result. One lookup provides one map load and one address resolution or place search. Additional resolutions or searches require another lookup.

Unused lookups expire at the monthly reset and have no cash value. Usage is counted across all authorized installations associated with the same Maps Location license.

Subscriptions and cancellation

Windows desktop subscriptions through Freemius

Desktop monthly and annual subscriptions purchased through Freemius renew automatically at the end of each term unless cancelled. Freemius serves as the merchant of record, processes the subscription payment, and collects and remits applicable sales or value-added taxes. A reminder email may be sent, but the purchaser remains responsible for cancelling before renewal. Cancellation can be initiated within the desktop application when available or through the Freemius customer portal. A desktop lifetime license is a one-time purchase and does not automatically renew.

Android subscriptions and licenses

Personal Android subscriptions purchased through Google Play are billed, renewed, and cancelled through the purchaser's Google Play account under Google Play's terms. Google acts as the merchant of record for those purchases and handles applicable sales or value-added taxes.

Android partner, limited-term, commercial, or other specially issued licenses may be provided through Freemius instead of Google Play. Any recurring Freemius subscription renews automatically unless cancelled through the method identified in the purchase or license notice. A fixed-term partner license normally expires at the end of its stated term without converting automatically to a Google Play purchase. After expiration, continued personal use may require purchasing an eligible license through Google Play.

Lifetime-version coverage

A lifetime desktop license covers the purchased major release and its minor updates and bug fixes. The purchased major version remains licensed and may continue to be used after a newer major version is released. Release of a new major version does not disable the purchased version and does not, by itself, require the customer to buy another license. A new subscription or lifetime license is required only if the customer chooses to install and use the newer major version. Easy Photo Caption determines what constitutes a major versus minor release.

Evaluation and refund policy

Download and install the application before purchasing to confirm that it opens and works on your system. A seven-day desktop evaluation is available; images saved during evaluation carry a watermark. A one-month subscription provides an economical way to use full functionality before making a longer commitment.

Because the software is delivered online and evaluation options are provided, purchases are final and no refunds are offered once a purchase is made.

Security and installation

Installation and removal may require administrator privileges, depending on system settings. The Windows installer may be reported as an unknown publisher until code signing is implemented. Download only from the official Easy Photo Caption website and use the published verification information when desired.

Backups and safe use

The normal workflow is designed to save a new captioned image rather than overwrite the source. Do not change file names or settings to overwrite valuable originals until you understand and have tested the behavior. Keep independent backups of important photos.

Warranty disclaimer and limitation of liability

This software is provided “as is,” without warranties of any kind, express or implied, including merchantability or fitness for a particular purpose. Evaluate and test the program before using it on images of value.

To the maximum extent permitted by law, the owners, authors, and copyright holders are not liable for claims, damages, data loss, photo loss, metadata loss, or other liability arising from the software or its use. By downloading, installing, or using the software, you agree to these terms.